Alachua County Coalition for the Homeless and Hungry
Board Meeting Minutes
September 11, 2007
Present: Radha Selvester, Randy Stacey, Theresa Harrison, Gail Monahan, Vianne Marchese, and Jim Wright.
Treasurer's Report:
The signatories on the bank account need to be changed. The proposed new signers will be Gail Monahan, Randy Stacey, Theresa Harrison, and Vianne Marchese. A motion to approve change was made with appropriate second. The motion was approved on a voice vote.
There will be approximately $24,000 remaining in the account at the end of the year. There was discussion on the merit of using funds to extend contract with Dan Kahn to continue work on the social security benefits as a liaison to the coalition. The Board agrees that this would be a good use of resources. A motion was made to inquire about part time salary requirements for Dan and to use any remaining funds in the GHALENG grant and discretionary money for Jim. The motion was approved on a voice vote.
Coordinator's Report:
Jim presented the membership applications to the Board. There was a motion to approve the applications as presented. The motion was approved on a voice vote.
Old Business:
Dinner Meeting:
Theresa reported the dinner meeting on September 26, 2007 will be served buffet style through the line used for normal meal service at St. Francis House. The menu will be BBQ chicken provided by ST. Francis House, and traditional sides provided by the Board. This will not be a regular business meeting but rather an open forum for comments and questions. The Board agreed to donate money for the sides and will await a bill from Kent as to the amount needed. Member organizations will be reminded to bring informational brochures to share.
Homeless Night Out:
The event is scheduled for Wednesday November 7, 2007 . The service fair will begin in the late afternoon. The evening entertainment and dinner will be from 6pm until midnight . The Coalition and Office on Homelessness will serve dinner. The next meeting is on September 12, 2007 at 2pm .
HMIS:
Jim will be attending the National HMIS conference next week. Randy reported on HMIS Committee and discussion of the options for a different service provider. One provider may be the Aspen program. There was discussion on benefits of keeping Service Point. The Board will await further information.
Challenge Grants:
There was question raised about the Homevan receiving Challenge Grant money. The Board determined that eh Homevan is a coalition member and workgroup had waived the HMIS requirement. The coalition applied on their behalf therefore any requirements have been met.
Annual Financial Report:
The Board revisited this issue first raised by John Skelly. Gail Monahan will provide this report as of June 30, 2007 . She will contact the auditing firm to move forward with furnishing this report.
Membership:
Warriors for Christ would like to join the coalition but their budget does not allow for the required fees. The board recommended that the John Deane join as an individual on their behalf.
The Library District has sent a fax indicating their interest in joining the coalition. They required a signed affidavit verifying the public information requirements of library activities. Gail Monahan signed and returned the affidavit to their contact.
New Business:
General Membership Meetings:
Theresa shared a discussion that occurred with Kent about who should preside over the general membership meetings. The Board discussed the issue of having the presider be the Coalition Chair or Coordinator. The Board decided to leave the presiding of membership meetings with the Chair.
Tent City :
There were some questions about email from LeeAnn Lowery regarding the tent city issue. Jim will forward the emails in question to the general coalition membership.
Meeting Adjourned at 2:30pm
Next Meeting: October, 9, 2007
Respectfully Submitted,
Vianne F. Marchese, LCSW
Secretary
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